James Island Youth Soccer Club

January 2012 Board Meeting Minutes

Hello all.

I wanted to put together a quick recap of the meeting the other night so here goes.

Thanks (I think) to everyone that voted to appoint me (Warren Sloane) for the rest of Chuck's term. I will attempt to not be completely obnoxious (shut up Pete) with the number of emails I send BUT most of the time they deal with things that I need your input on or that you should know. Please look at them as much as possible. If I did not include you on an email chain it is more likely that it does not directly impact you and I am trying to be surgical with my emails vs. me trying to exclude you from the discussion. Let me know if there are emails that you would like to be included on if you feel left out.

One way to make our meetings shorter is to deal with as much as possible via email so I need everyone to step up in that regard.

We discussed the JI Cup and there are some things to take away that we need to be aware of.

1. Even though we had nearly 100 extra teams we actually had almost the exact same net income due to a huge increase in expenses. Teams did not like playing on the satellite fields and that was clear from the surveys and that is where most of our expenses came in.

2. We had some discussion on moving the tournament to Thanksgiving weekend and luckily Ian provided some great insight. I think we need to put it to a vote and put the issue to bed as I think with Ian's information it is pretty clear that keeping it where it is might be best.

We still need to have some discussion on how to make more money from the CUP and it may be best to have a sub committee discus this vs. the whole board.

JI Festival:

We have a field day 01/28/12. We have been broadcasting the dates and hopefully we can all hands on deck as we need to get the fields and facilities cleaned up and ready for the festival.

This MAY be the last year for the festival as it is not worth the couple of thousand we make given the damage to the fields (personal opinion alert)

Coastal league is starting play the same weekend so we will still have some issues to work out.

I have asked that Kenyon (tournament coordinator) provide us with the proposed field layout by 01/27/11 so that we can get the fields set up during the volunteer day.

As board members, we NEED to have you there as much as possible EVEN if your team is not playing. (Festival and Field day)

Wayne has reported that we have 5 teams for the spring: (as of 01/17/12)

u/9boys Revolution, 9 on roster, 9 registered. (as of January 17)

u/9 boys stingers 8on roster, 8 registered (as of January 17)

u/9 boys hurricanes 7on roster, 4 registered (as of January 17)

u/10 girls hurricanes 9 on roster 7 registered (as of January 17)

u/11 boys Lions 11 roster, 9 registered (as of January 17)

Kevin gave us a printed report that all of you should have so I will not recap.

Micro practice will start the week after the Festival and games beginning around 02/18/12

We are going to start planning the Jamboree sooner and I think Deanna did a great job with the last one so we can build off that.

I want to st up a nominating committee to help fond board members for next year. The elections are coming up and if you plan on running again the committee needs to know. If you DO NOT plan on running then the nominating committee could use your help. If you want to volunteer or if you know someone that would be good for this let me know.

By law committee: I think our bylaws need some changes especially to the board make up and terms of office. I want to get a small committee together to get this done so if you know someone or would like to help, please let me know.

We went into executive committee and since I have no idea where this will end up I can only report that we are having some issues with parent payment of fees that we are working on. We also discussed the drop in revenue compared to last year. As Pete keeps reassuring me it is not a huge deal but it is still something we must address in the coming months.

Thanks and I look forard to seeing everyone on the weekend of the festival.

Warren Sloane - President JIYSC

November 2010 Board Meeting Minutes

Will be posted by 12/30.

September 2010 Board Meeting Minutes

September 14, 2010
792 Folly Road
James Island, SC 29412

Attending: Chuck Dennis, Derek Dean, Miles Stalvey, Pete Sherman, Mandy Davis, Deanna Miller, Sally Lanford, Michael Hunt, Rhett Brownlee, Kim Lewis, Jeff Sheidow, Temoc Suarez, Nick Kalisperis, Frances Puckette

Call to Order: Meeting was called to order at 7:40pm

Approval of Minutes: Motion and second to approve minutes as presented; minutes approved.

Guests: None

Officer Reports:
President:
Publix has donated 10 new tents to the club.
Kenyon Cook has begun marketing for the James Island Cup and will promote the event as a season ending tournament for LSYSA teams, in lieu of a separate LSYSA tournament. In addition, the tournament will offer a 4V4 division for U8 teams. On Friday night before the tournament we will host a “Juggle Jam”. Jimmy Lewis has agreed to serve as a the clubs liason to Kenyon for this tournament. 10 teams have registered as of 9/14.
We have offered our fields to Mt Pleasant for use as back up fields for their October tournament for a flat fee of $3500. This is the same offer that was made last year.
We have 57 children registered for U4. They will start on September 20. Jamie Stewart, assistant with the Citadel, will lead the training session with 7 Citadel players each week.
Vice President:
No Report

Secretary:
We received a request from Palmetto Futbol regarding a group of players hoping to attend Gothia Cup in Sweden. They need help from a non-profit organization as it relates to fundraising.

Confirmed date of fundraiser w/Ellie Berry at Crosby’s.   We need to specify a project/purchase (lights, equipment, irrigation, field surfacing or leveling, etc.) for the proceeds from fundraiser on 10/23.

Treasurer:
The older New Holland Tractor is now in working condition. The problem proved to be a mix of gas and diesel fuel in the tank/lines. Flushing the lines and tank and replacing the starter cost $670.00. Sale of the older tractor fell through. We still have both New Holland tractors, the new Ferris mower and the old Toro.
The new Ferris mower has been serviced and the blades and plugs replaced. We appear to have a good handle on grass cutting now. The grass is not growing quite so fast and the volunteer dad's are on a schedule. Thanks to Jeff Sheidow, Chuck Dennis, Chris Berry, Loren Vevon, Tracy Nash and Terry Conway. Marco has been cutting all the fields at the annex and he will do it again this friday.Annex 1 has three games scheduled for Saturday starting at 9am.   Need to make sure fields are lined, goals and are staked and corner flags set.

Fund Raising:
We have several sponsor logos posted to the website and looking for more.

Shop JIYSC - Need to continue to send folks to that website.
We have a standing order with Chick fil-A for biscuits that need to be picked up each Saturday morning.
Will takes micro jerseys for logo printing when they arrive.
Crosby's Dock Fundraiser
Talks to trade logo and name on child’s micro jersey in exchange for lighting and sound at Crosby's Dock Fundraiser. Also discount on tent and other rentals. We have contacted food (barbecue) and beverage vendors regarding the event.

Public Relations:
Researched and created a MySignUp.com virtual sign up sheet.

Initial "clean up" changes to the website are complete. More improvements will be made as the season gets underway. Changes to the main website area (everything except coaches areas) should be submitted to Deanna Miller and will be done within 12 hours unless your email is marked "urgent".

Learned how to navigate in Demosphere and online registration.

Coordinated with Dale Lanford the design badges for sponsors - new sponsors information has been uploaded to website
Communicated with parents new web changes and directed them to MySignUp.com

Consolidated the new Facebook page and it can now be managed by Jeff Sheidow
and myself.

Publicity for Oyster Roast – Will send out a “Save the Date” e-mail to membership.
Member at Large:
There are 3 pending scholarships to be presented at the next board meeting. One is U12 which will be $115, the U8 player will be $80, and the U4 will be 50 dollars.

The SCYSA liability form was mailed to the address in the SCYSA handbook but returned by the postal service. Multiple e-mails and phone calls to resolve the issue have gone unanswered.

We have received our current liability insurance policy.

Head Coach:
We currently have 41 children registered for U9-U12 Rec. All four teams have started practicing and three of the teams will play their first games this weekend. Chuck Dennis’ team played his first game this past weekend and had a great come from behind win.

Facilities:
Fields are lined and goals are tie wrapped and anchored. There should not be any reason to move goals during practices. If they are moved, they need to be returned and restaked in their original location following practice.

Repairs have been made in the restrooms.

Screens at concessions stand need to be replaced.

Registrar:
There are 422 players registered to play for JIYSC for the Fall 2010.

23 members paid the $100 Volunteer Waiver Fee online while registering for Fall 2010.
5 members have paid their $100 Volunteer Fee Fine from the Spring 2010.62 members made donations totaling $630 to JIYSC while registering for the Fall 2010 season$25 Late Fees paid by club members for late registrations or payments have totaled $1,425 thus farAll Academy and Select Official Rosters and Player Cards have been dispersed to Team Managers for the Fall seasonRecreation Official Rosters and Player Cards have been requested from SCYSA and should be dispursed the week of 9/13/103 teams traveled to 2 tournaments in August; The Charlotte, NC Invitational and the Aiken Soccer Cup in Aiken, SCIn September, 4 teams will travel to 2 tournaments: The Atanta, GA Cup and the CESA Soccer Classic in Greenville, SC10. New Business: Proposed Refund Policy to be placed on the website and online registration system. Will present at meeting.

S3:
S3 September Report:
1) U4 program Discussion2) Invoices:

S3 Training and Coaching Fees due

Registration Fees based on Final #s in Academy and Select due by 9/15

Micro Fees due by 9/15

Micro Coordinator:
Micro starts on 9/13 for U5-U8. We have 147 players in the program (U5-U8)
All Micro teams will be playing 3v3 format this season. Lowcountry soccer as “loaned” us 16 of their 3V3 goals for the season.
Jerseys were ordered from Score Soccer and should arrive the week of 9/13. Order was turned in late due to registration running until 9/6. In the future, registration needs to end the 3rd week of August.

Micro Director would like to purchase 25 size 3 game day soccer balls. The game day balls would be kept by each coach, so that on game day there would be 2 for use. This is lieu of providing coaches shirts.

Micro Director would like to purchase each season the DVD:

The Novice Coach from US Youth Soccer. The cost is $4 per dvd and we usually have 6 to 10 new coaches each year

Volunteer Coordinator:
Mysignup.com is great!

As of 9/12/2010, there are 202 signup spaces (volunteer opportunities) with 113 filled leaving 89 still requiring someone to fill out!
The signup is 55.94% complete
We have all the volunteers needed for Concession Stand, Monday Mop, and Chick-fil-A pick-up.
We still have openings for JI Cup and weekly and Saturday Trash/Bathroom duty

We Still need a Jamboree Co-Chair

Old Business:
None

New Business:

Motion and second to allocate $1350 to U4 training. Discussion followed; motion succeeded.

Motion and second to approve request from Palmetto Futbol Club. Discussion followed. Motion tabled pending review of tax implications and answers to questions regarding participation of additional players and teams.
Motion and second to allocate proceeds of fundraiser to field improvements. Discussion followed (Installation of additional lights seems the most feasible); motion succeeded.

Motion and second to approve 3 scholarships. Discussion followed; motion succeeded.

Motion and second to institute a refund policy. Discussion followed; motion withdrawn.
Motion and second to purchase 60 Size3 game balls at a cost of approximately $600. Discussion followed; motion succeeded.

Motion to purchase coaching DVD “The New Coach”. Discussion followed; motion succeeded.

Adjournment:
8:50 pm. Next board meeting will be October 12, at 7:30pm.

August 2010 Board Meeting Minutes

August 10, 2010
792 Folly Road
James Island, SC 29412

Attending: Chuck Dennis, Derek Dean, Pete Sherman, Miles Stalvey, DeAnna Miller, Mandy Davis, Kim Lewis, Rhett Brownlee, Michael, Hunt, Temoc Suarez, and Nick Kalisperis

Call to Order: Meeting was called to order at 6:40pm

Approval of Minutes:

Motion to approve: Michael Hunt

Second: Rhett Brownlee

Minutes Approved as presented

Guests: Lena DiTullio, Kevin Roberts

Officer Reports:
President:
Chuck presented the results of the parent survey, to date. So far 69 have responded.
SCYSA elected new officers. Jill Simmons will continue as coastal director.
LSYSA has made adjustments to tracking wins and losses for U9/U10 age group.
Volunteer disclosure forms are due to SCYSA
Vice President:
Nothing to Report
Secretary:
Crosby’s Seafood is available on 10/23, 10/30, 11/6, or 11/13 for club fundraiser. Once the date is determined we need start advertising and preselling tickets.
Treasurer:
Draft of the tax return is complete and ready for review.
Would like to give registrar access to the bank accounts.
Would like to use sandbags as a temporary means of anchoring goals until fields are set and league play begins.
Fund Raising:
Mandy met with Chick Fil A regarding Spirit Nights; we have the first Wednesday of September, October, November, and December.
Public Relations:
Tickets the last Charleston Battery home game are available to all registered JIYSC players.
Member at Large:
We have received birth certificates for 95 players to date. Coaches will not receive player cards for players who have not provided birth certificates.
We have 9 players currently requesting scholarships.

Head Coach:
In the process of confirming head coaches for recreational teams.
Michael will offer goal keeper training to these teams again this year.
A group of players from CUSC (CUSC team folded) are registering with JIYSC late. Jeff Sheidow will serve as micro coordinator.
Facilities:
Fields have a few areas that are in need of top dressing, but are in good shape overall. Would like to have a work day before the season starts.
Registrar:
Kim presented a break down of registrations. As of August 10, we have 263 players registered.
Player cards have been ordered from SCYSA and will be distributed to coaches and managers upon receipt.
S3:
Need checks for coaching/training based on registrations to date so that individual coaches can be paid.
SCSYA Risk Management Coordinator form is due 8/13
Increase in teams in Academy/Select Program. 13 for fall 2010.
Technical training will be start Wednesday, August 25th on fields D & E at the main complex.
Micro Coordinator:
Jeff was unable to attend; Chuck presented in his absence that micro season will begin 9/11. As of August 10, 80 children are registered which suggests that micro soccer program will serve about the same number of children as it did Spring 2010.
Volunteer Coordinator:
Frances is cross referencing volunteer data with registrations to ensure accuracy. As of August 10, there are 5 “Select” players who owe volunteer hours from Spring 2010.
Club volunteer needs will be posted once schedules are finalized.

Old Business:
Motion by Sally Lanford, seconded by Michael Hunt, to approve scholarship requests. Discussion followed and motion succeeded.

Motion by Sally Lanford, seconded by DeAnna Miller, to approve waiver of registration fees for U18 players and. Discussion followed and motion succeeded.

Motion by Sally Lanford, seconded by Rhett Brownlee, to add 2 additional volunteer hours for players requesting registration waiver. Discussion followed and motion failed.

Motion by DeAnna Miller, seconded by Frances Puckette, to require 16 hours from U18 team. Discussion followed and motion succeeded.

Motion by Mandy Davis, seconded by Frances Puckette, to add $100 to player accounts for families who did not satisfy Spring 2010 volunteer requirement. Discussion followed and motion succeeded.

New Business:

Motion by Miles Stalvey, seconded by Frances Puckette, for Pete Sherman to prepare tax returns. Discussion followed and motion succeeded.

Motion by Pete Sherman, seconded by Frances Puckette, to set October 23rd as date for Club Fundraiser at Crosby’s and. Discussion followed and motion succeeded. Mandy Davis will coordinate.

Motion by Sally Lanford, seconded by Mandy Davis, to charge $25 transfer fee for players who withdraw and transfer to another club during the seasonal year. Discussion followed and motion succeeded.

Motion by Michael Hunt, seconded by Mandy Davis, to waive late fees for players who registered late as the result of their CUSC team folding. Discussion followed and motion succeeded.

Motion by Michael Hunt, seconded by Pete Sherman, to allow individuals with surplus volunteer hours to donate those hours to another family. Discussion followed and motion failed.

Motion by Rhett Brownlee, seconded by Miles Stalvey, to have a work day August 14th to prepare annex fields for league play. Discussion followed and motion succeeded.

Adjournment: Next board meeting will be September 14th. Meeting adjourned at 10:30.

July 2010 Board Meeting Minutes

July 15, 2010

Attending: Derek Dean, Sally Lanford, Kim Lewis, Pete Sherman, Michael Hunt and Chuck Dennis

Call to Order: 6:38

Approval of Minutes:

Minutes Approved as presented

Guests: None

Officer Reports:
President:

Chuck Dennis and Pete Sherman met with officials from the City of Charleston Recreation Department. The initial intent was to explore possibilities of combing our soccer programs, primarily for the betterment of the sport and children on James Island. The meeting when “about nowhere” but we did obtain some good information. They have 450 kids playing soccer, promoting low cost and parental participation, in direct contrast to what "they" say we do...paid professional coaches, competitive, etc.
Kenyon has submitted our Permission to Host forms for both the Cup and Festival
SCYSA President’s workshop is on Saturday, August 7th...Michael Hunt, Gregg Smith, and Kevin Roberts have offered to attend in my absence.
Working with Dale Lanford on items for marketing the Cup, Festival and fall Registration
Vice President:
LSYSA Season begins 9/11/10

Secretary:
Nothing to report. We need to order signs for 2010 State Cup winners. Website needs updates to Site Contents. We have 2 pieces of old business to resolve (PR and Micro Coordinator).

Treasurer:
The check for the bond fees and registration fees for the U13 through U18 has been printed and mailed. Team managers/coaches need to make sure they get their applications completed and submitted.
We purchased a Ferris 52 inch zero turn mower from Carolina Garden and Turf for $6000. Down payment was $1100 and we signed a 4 year note for the balance. Monthly payments are about $100 per month. Corky’s on James Island would not finance a mower unless they had a personal guarantee. Chris Berry has not sold the New Holland tractor yet which is good because we used it to start aerating the fields on Tuesday night of this week. Toro mower has bee been picked and can be used as back-up mower. I started drafting the tax return for the last tax year. We had Lynn Kerrison do it last year and she charged around $500 to $600. I can get it done at no charge unless anyone objects.

Dumpster at Annex needs to be cancelled

Money from 3 v 3 tournament Kenyon

Crescent Cup field fee is due

Have taken in $58,000 in fees so far for approximately 160 Academy, Select and Challenge players in the Fall season

Fund Raising:
Pride and Sprit fundraiser will compensate the Club 7%.
Papa Johns meeting is in two weeks

Public Relations:
Vacant

Member at Large:
-we currently have two scholarship applicants that have submitted the appropriate documentation. We will need to vote on their scholarship status at the board meeting.

We also have a number of potential scholarship recipients who have NOT submitted documentation either to myself or the coaches.

Currently in the process of collecting copies of all player birth certificates to comply with SCYS regulations.

Head Coach:
Talked about this year’s keeper training
Not much to do until registrations come in

Facilities:
No Report

Registrar:
S3 money will be paid out as it comes to the Club

Pete is going to calculate the amount of fees we will incur on collecting registration, coaching and training fees

1. Registration count as of 7/14:

U5-U8 Micro: 21
U9-U18 Recreation: 7
U9-U12 Academy: 52
U13-U18 Select: 67
U13-U18 Challenge: 32

Pending Registrations: 20 (These are incomplete in some way on the Registration system--ie. waiting for Scholarship approval or other various reasons)

2. Scholarships:

Sally Lanford will have two to present for approval at the Board Meeting. We have been in touch with other possible applicants, but only two have submitted the proper paperwork at this time.

3. Demosphere will be increasing their charges on transactions beginning August 14th. Processing fees will now be a 2.09% flat rate plus $.50 per transaction.

4. Birth Certificates:

Sally Lanford is collecting them via mail and e-mail for us to cross-check registration records and keep copies on for each JIYSC player. Team Managers have until August 1st to get them to Sally.

5. I have been busy making sure registrations online and team lists from Suarez match and are organized on an Excel spreadsheet and getting a correct Team and Team Manager list organized so contacting everyone will run smoothly. Also been quite busy answering, what seems to be the daily, e-mail questions regarding soccer and every possible aspect of it from parents.

S3
1) Scholarships - We would like to be on the same page as the Club. For example, if the club allows a certain # of players or a percentage of scholarships per team -- We will adhere to that #. Please let us know what is decided as we are receiving questions in regards to scholarships.

2) S3 training and Coaching Fees. For Registration and Micros we have dates set for payment in the contract. However, this year the Training and Coaching fees have been collected by the club. We will pay all coaches beginning August 1. Ideally, we would like to receive Fall 2010 Training and Coaching Fees 7-10 days prior. Please advise

3) S3 has 2010 - 2011 Certificate of Liability to give to the Club. JIYSC was added as an additional rider.

4) We have copmpleted the Master Training Schedule for all Teams. In addition, we have dates for Wednesday S3 training. We will send this info. to Chuck and Sally to be uploaded on the website.

5) Would like to meet with Micro Coordinator regarding dates, schedules, times, and S3 Training.

Micro Coordinator:
Vacant

Volunteer Coordinator:
11 families have paid the waiver fee for the fall season

There are still Academy, Select and Challenge players from the Spring who still owe volunteer hours

Old Business:
Public Relations Director position is vacant - DeAnna Miller was nominated.
Chuck will call for an EC vote upon receipt of additional information.
EC Vote taken on 7/20 confirming appointment of DeAnna Miller.

Micro Coordinator position remains vacant - Board decided to table Micro coordinator position feeling it needed to be a parent from the Micro program…Michael Hunt will help with getting the season going in the interim.

Jeff Sheidow nominated by Chuck Dennis to fill the micro coordinator vacancy; nomination seconded by Mandy Davis. EC vote taken 7/26 confirming appointment of Jeff Sheidow.

New Business:
Scholarship Applications

All three (3) applications were approved for a registration fee waiver, pending S3 waiving the coaching/training fees

Two players who do not meet the requirement, one is being tabled due to volunteer hours and the other because there will be several others from his team who will make the request and the coach needs to be notified

Adjourn: 8:17pm. Next meeting is August 10 at 6:30pm

The latest from the board

June 8, 2010

Attending: Chuck Dennis, Derek Dean, Miles Stalvey, Pete Sherman, Mandy Davis, Rhett Brownlee, Kim Lewis, Frances Puckette, Temoc Suarez, Nick Kalisperis, Enrique Rodriguez

Call to Order: 6:40pm

Approval of Minutes:

Motion to approve: Derek Dean

Second: Pete Sherman

Minutes approved as presented.

Guests: none

Officer Reports:

President:

2010/2011 Tournaments: Kenyon is starting to plan for the Cup and has offered to help promote via his 3 v 3 events this summer
The club has several teams have already qualified for tournaments in MB and Disney this summer
Old Business to discuss: nominations for micro coordinator
New Business to discuss: (1) micro numbers (both fees and participation); (2) nominations to fill PR position vacated by John Bracy

Vice President:

No Report

Secretary:

Received a request from Ed Wirth for copies of the minutes of the board meetings dating back to January. Those minutes have been provided. Going forward will post the minutes of board meetings on the website.

New Business - Vacant board seats need to be filled and website needs to be updated to reflect bylaw changes approved at the AGM.

Treasurer:

Fall Registration money is coming in.

First deposit from demosphere on 6/3/10 was $7,784.99 and more will follow. Demosphere transfers the money to our account weekly so we will have another larger deposit later this week.

Blanchard Equipment is coming to look at the New Holland tractors tomorrow to check out the problems and give us an updated price.

I took the Toro mower to Carolina Turf on 17 south to have it fixed and they still have it.

Chris Berry either wants his John Deere back or wants us to start paying for it. He gave us a price of $3500.00. Chris is a member of the club and I have been using his John Deere for the past month to cut the grass. He also can help us sell one or both of the New Holland tractors if that is what we want.

We need to decide as a board whether to sell one, both or neither of the New Holland tractors and what mower to buy or use for future grass cutting. I demo'd a zero turn mower last week and they do a really great job and save time. Corky's can sell us a Snapper 20 horsepower 48 inch for $5700.00 and it comes with a two year commercial warranty.
Fund Raising:

No Report

Public Relations:

No Report

Member at Large:

No Report

Head Coach:

No Report

Facilities:

Fields are in good shape. We need one pallet of Bermuda grass for bare spots.

Registrar:

1. Online Registrations opened for U9 Academy, U10-U12 Academy, U13-U14 Select, U13-U14 Challenge, U15-U18 Select, and U15-U18 Challenge on May 27, 2010. Parents of players had until June 1, 2010 to pay the entire Fall 2010/Spring 2011 amount or pay the 1st of 4 installments based on the price per Division. The 2nd installment is due July 1, 2010, 3rd installment November 1, 2010, and 4th installment December 1, 2010.

2. Registration Player Counts as of 6/8:

U9 Academy: 14

U10-U12 Academy: 36

U13-U14 Select: 28

U13-U14 Challenge: 21

U15-U18 Select: 36

U15-U18 Challenge: 5

Total: 140

3. Sally Lanford, Registrar Asst./Member At Large, will be handling the JIYSC Scholarship applicants. The submission process was reworked and reworded on the website and the Registration Application to be easier to understand and more concise by Sally and myself. Scholarship applicants must submit a request to our web address: www.jiysc@hotmail.com where we will then be in touch and collect the required paperwork from the applicants. In Sally's absence, I have been checking the e-mails and so far we have 3 possible applicants.

What is the JIYSC Board's stance on a Scholarship cap??

4. A week ago I sent an e-mail out to Team Managers and Coaches from the Spring 2010 season requesting copies of the birth certificates they are holding for players. This is a requirement of SCYSA that has never been adhered to by JIYSC's former Registrars. The policy states that the club Registrar must hold a copy of EVERY player at the club and check it against the records that are submitted online by parents when registering their child. The e-mail I sent out gives the Team Managers and Coaches until August 1st to get their copies to me.

Kim Lewis

JIYSC Registrar

Micro Coordinator: No Report Volunteer Coordinator: 68 Kids did not Volunteer for Spring 2010 season (see attached ) 43 Micro 3 Rec 22 Academy /Select

Emails from Derek has been sent to Academy and Select players

What will be done:

Everyone U9 and above (Rec, Academy, Select, and Challenge) all have to use player cards in order to participate in games and tournaments. Their player card will not be issued if they owe Volunteer Hours until they pay or get it done. Period.

Micro (U8 and under) is a different story, there is really no trump card to hold for them. You can send a letter and basically hope they do it.

Academy and Select players have registered for fall 2010 but Player cards will not be issued. As of June2, seven players have registered that did not fulfill the volunteer commitment for the 2009-2010 seasonal year.

S3:

LSYSA season will begin September 11. With the exception of make up games, no matches will be scheduled for Sundays. When necessary teams will play two matches on Saturdays. Charleston Battery Camp begins June 14. Need keys for bathroom and concession stand. Scholarship Players: S3 will notify Kim Lewis (Registrar) and Sally Lanford (Asst Registrar) regarding coaching fees and training fees for players on scholarship.

Old Business:

Micro Coordinator position remains vacant. Chuck Dennis will e-mail the club membership regarding the opening.

New Business:

Motion by Miles Stalvey to set registration fees at $60 per season for Micro Soccer (U5-U8) and seconded by Pete Sherman. Discussion followed. Motion failed.

Motion by Kim Lewis to set registration fees at $60 per season for Micro Soccer (U5-U6) and $80 per season for Micro Soccer (U7-U8) and seconded by Derek Dean. Discussion followed. Motion succeeded.

Motion by Pete Sherman to limit the number of scholarship available to 8 and seconded by Mandy Davis. Discussion followed. Motion failed.

Motion by Pete Sherman to sell the younger New Holland Tractor and purchase a 48” SnapperPro for $5700 from Corkys; seconded by Mandy Davis. Discussion followed. Motion succeeded.

Adjourn: 9:29pm. Next Board Meeting will be July 13 at 6:30