June 8, 2010

Attending:  Chuck Dennis, Derek Dean, Miles Stalvey, Pete Sherman, Mandy Davis, Rhett Brownlee, Kim Lewis, Frances Puckette, Temoc Suarez, Nick Kalisperis, Enrique Rodriguez

Call to Order: 6:40pm

Approval of Minutes:

Motion to approve: Derek Dean

Second: Pete Sherman

Minutes approved as presented.

Guests: none

Officer Reports:

President:

• 2010/2011 Tournaments:  Kenyon is starting to plan for the Cup and has offered to help promote via his 3 v 3 events this summer
• The club has several teams have already qualified for tournaments in MB and Disney this summer
• Old Business to discuss:  nominations for micro coordinator
• New Business to discuss:  (1) micro numbers (both fees and participation); (2) nominations to fill PR position vacated by John Bracy

Vice President:

No Report

Secretary:

Received a request from Ed Wirth for copies of the minutes of the board meetings dating back to January.  Those minutes have been provided.  Going forward will  post the minutes of board meetings on the website. 

New Business - Vacant board seats need to be filled and website needs to be updated to reflect bylaw changes approved at the AGM. 

Treasurer:

Fall Registration money is coming in.
 
First deposit from demosphere on 6/3/10 was $7,784.99 and more will follow.  Demosphere transfers the money to our account weekly so we will have another larger deposit later this week.
 
Blanchard Equipment is coming to look at the New Holland tractors tomorrow to check out the problems and give us an updated price.
 
I took the Toro mower to Carolina Turf on 17 south to have it fixed and they still have it.
 
Chris Berry either wants his John Deere back or wants us to start paying for it.  He gave us a price of $3500.00.  Chris is a member of the club and I have been using his John Deere for the past month to cut the grass.  He also can help us sell one or both of the New Holland tractors if that is what we want.
 
We need to decide as a board whether to sell one, both or neither of the New Holland tractors and what mower to buy or use for future grass cutting.  I demo'd a zero turn mower last week and they do a really great job and save time.  Corky's can sell us a Snapper 20 horsepower 48 inch for $5700.00 and it comes with a two year commercial warranty. 
Fund Raising:

No Report

Public Relations:

No Report

Member at Large:

No Report

Head Coach:

No Report

Facilities:

Fields are in good shape.  We need one pallet of Bermuda grass for bare spots.

Registrar:

1.  Online Registrations opened for U9 Academy, U10-U12 Academy, U13-U14 Select, U13-U14 Challenge, U15-U18 Select, and U15-U18 Challenge on May 27, 2010.  Parents of players had until June 1, 2010 to pay the entire Fall 2010/Spring 2011 amount or pay the 1st of 4 installments based on the price per Division.  The 2nd installment is due July 1, 2010, 3rd installment November 1, 2010, and 4th installment December 1, 2010. 

2.  Registration Player Counts as of 6/8:

U9 Academy:  14

U10-U12 Academy:  36

U13-U14 Select:  28

U13-U14 Challenge:  21

U15-U18 Select:  36

U15-U18 Challenge:  5

Total:  140

3.  Sally Lanford, Registrar Asst./Member At Large, will be handling the JIYSC Scholarship applicants.  The submission process was reworked and reworded on the website and the Registration Application to be easier to understand and more concise by Sally and myself.  Scholarship applicants must submit a request to our web address:  www.jiysc@hotmail.com where we will then be in touch and collect the required paperwork from the applicants.  In Sally's absence, I have been checking the e-mails and so far we have 3 possible applicants.

What is the JIYSC Board's stance on a Scholarship cap??

4.  A week ago I sent an e-mail out to Team Managers and Coaches from the Spring 2010 season requesting copies of the birth certificates they are holding for players.  This is a requirement of SCYSA that has never been adhered to by JIYSC's former Registrars.  The policy states that the club Registrar must hold a copy of EVERY player at the club and check it against the records that are submitted online by parents when registering their child.  The e-mail I sent out gives the Team Managers and Coaches until August 1st to get their copies to me.

Kim Lewis

JIYSC Registrar

Micro Coordinator:                                                                                                                  No Report                                                                                                                Volunteer Coordinator:                                                                                                   68 Kids did not Volunteer for Spring 2010 season (see attached )                                                 43 Micro                                                                                                              3 Rec                                                                                                                           22 Academy /Select

 Emails from Derek has been sent to Academy and Select players

What will be done:

Everyone U9 and above (Rec, Academy, Select, and Challenge) all have to use player cards in order to participate in games and tournaments.  Their player card will not be issued if they owe Volunteer Hours until they pay or get it done.  Period. 

Micro (U8 and under) is a different story, there is really no trump card to hold for them.  You can send a letter and basically hope they do it.

Academy and Select players have registered for fall 2010 but Player cards will not be issued. As of June2, seven players have registered that did not fulfill the volunteer commitment for the 2009-2010 seasonal year. 

S3:

LSYSA season will begin September 11.  With the exception of make up games, no matches will be scheduled for Sundays.  When necessary teams will play two matches on Saturdays.  Charleston Battery Camp begins June 14.  Need keys for bathroom and concession stand.  Scholarship Players: S3 will notify Kim Lewis (Registrar) and Sally Lanford (Asst Registrar) regarding coaching fees and training fees for players on scholarship.

Old Business:

Micro Coordinator position remains vacant.  Chuck Dennis will e-mail the club membership regarding the opening.

New Business:

Motion by Miles Stalvey to set registration fees at $60 per season  for Micro Soccer (U5-U8) and seconded by Pete Sherman.  Discussion followed.  Motion failed.

Motion by Kim Lewis to set registration fees at $60 per season for Micro Soccer (U5-U6) and $80 per season for Micro Soccer (U7-U8) and seconded by Derek Dean.  Discussion followed.  Motion succeeded.

Motion by Pete Sherman to limit the number of scholarship available to 8 and seconded by Mandy Davis.  Discussion followed.  Motion failed.

Motion by Pete Sherman to sell the younger New Holland Tractor and purchase a 48” SnapperPro for $5700 from Corkys; seconded by Mandy Davis.  Discussion followed.  Motion succeeded. 

Adjourn: 9:29pm.  Next Board Meeting will be July 13 at 6:30