James Island Youth Soccer Club

Annual General Meeting Report

APPROVED CHANGES TO THE BYLAWS:

Article IV
Section 2. Number and Tenure
Existing By-Law Language	Proposed By-Law Language
The Board of Directors of the Corporation shall consist of ten (10) positions and	The Board of Directors of the Corporation shall consist of twelve (12) positions and
shall transact the business of this Association.	shall transact the business of this Association.

	(adding Micro Coordinator and Volunteer Coordinator)
Article V
Section 4. Absentee Voting
Existing By-Law Language	Proposed By-Law Language
Does not exist at this time.	For each Annual General Meeting, the Member at Large will determine a day in which
	absentee ballots may be received for nominated candidates for Board positions. Any
	family wishing to submit an absentee ballot must provide a match schedule which
	shows a conflict due to a soccer match during the time of the Annual General Meeting
	which precludes that family from participating in the Annual General Meeting at the
	scheduled date and time. The Member at Large reserves the right to accept and
	administer the absentee balloting.
Article VII
Section 2. Vice-President
Existing By-Law Language	Proposed By-Law Language
The Vice-President shall succeed to the powers of the President in the President’s	The Vice-President shall succeed to the powers of the President in the President’s
absence and shall be the Chairman of the Appeals and Disciplinary Committee and	absence and shall be the Chairman of the Appeals and Disciplinary Committee and
shall act as Administrative Coordinator of the coaching staff, is responsible for all	~~shall act as Administrative Coordinator of the coaching staff, is responsible for all~~
communications between the coaches and the Board of Directors, is a member of	~~communications between the coaches and the Board of Directors~~, is a member of
the Executive Committee and will also be the League Representative for TAYSA	the Executive Committee and will also be the League Representative for ~~TAYSA~~ (LSYSA)
(Trident Area Youth Soccer Association). The League Representative will attend all	~~(Trident Area Youth Soccer Association)~~ (Lower South Carolina Youth Soccer
required meetings of Trident Area Youth Soccer Association and represent and	Association). The League Representative will attend all required meetings of
vote in the best interest of the players, the game and the James Island Youth	~~Trident Area Youth Soccer Association~~ (LSYSA) and represent and vote in the best
Soccer Club. This position is responsible for providing a report of league activity	interest of the players, the game and the James Island Youth Soccer Club. This
and business in official meetings of the James Island Soccer Club.	position is responsible for providing a report of league activity and business in
	official meetings of the James Island Soccer Club. The Vice President will also be
	responsible for issuing any fines, removing players or coaches from a team for
	delinquencies with regards to volunteer or financial requirements to the Club, and
	addressing any disciplinary matters pertaining to both players and coaches.
Section 5. Head Coach
Existing By-Law Language	Proposed By-Law Language
The Head Coach shall be responsible for: (A) the recruitment of recreational	The Head Coach position will be renamed the Recreational Soccer Coordinator, and
coaches; (B) assist the Director of Player and Coaching Development in	responsible for: (A) the recruitment and assigning of recreational coaches; (B) working
coordination of clinics for coaches, players and parents; (C) assessment and	directly with the Micro Soccer Coordinator and Director of Coaching in roster players
coordination of coach assignments to Recreational teams; and (D) assist the	into and out of the Recreational Soccer Program; (C) assisting Registrar and Registrar
Registrar and MicroSoccer Coordinator in rostering teams.	Assistant in rostering teams. The Recreational Soccer Coordinator is a Director position
	and appointed by the Board.
Section 7. Facilities/Engineering Director
Existing By-Law Language	Proposed By-Law Language
The Facilities Director shall act as chairman of the Field Preparation Committee	Change the title to Facilities Director. Also add, "The Facilities Director is a Director
which is responsible for: (A) preparation of playing fields before all games hosted	position and appointed by the Board, which is how the bylaws state the position is
by JIYSC, including striping fields, placing goals, nets and corner flags; (B)	currently created, but not specifically defined in the job description.
maintenance of field including regular watering and mowing of fields as appropriate
and (C) reseeding and fertilizing fields when required. This committee should be
motivated to maintain our playing fields and surrounding areas in excellent
condition at all times. The Facilities Director shall be responsible for the planning
and construction of all facilities controlled by the James Island Youth Soccer Club.
This includes: (A) planning and development of new and existing facilities,
including engineer drawings, site preparation, water systems, establishment of turf,
bleachers, buildings, fences, etc.; (B) coordination and supervision of all related
functions including procurement of necessary tools and materials; and (C)
assignment and coordination of playing fields for practice and nonscheduled games
this position is responsible for seeing that all work is completed according to
schedule and should chair a committee large enough and well qualified to
accomplish the same.
Section 8. Fund-Raising Director
Existing By-Law Language	Proposed By-Law Language
The Fund-Raising Director shall: (A) be responsible for coordination of all	The Fund-Raising Director shall: (A) be responsible for coordination of all
fundraising projects including, but not limited to, concessions and the sale of	fundraising projects including, but not limited to, ~~concessions and the sale of~~
miscellaneous items, assure that regular reports are made and submitted to the	~~miscellaneous items~~, selling sponsorships for teams, signage and other programs
Treasurer concerning fundraising projects, the fund raising director shall coordinate	he/she shall create, collect monies for all sponsorships and fundraisers, assure that
fundraising drives when appropriate and is a member of the Executive Committee.	regular reports are made and submitted to the Treasurer concerning fundraising
	projects, the Fund Raising Director shall coordinate fundraising drives when
	appropriate and is a member of the Executive Committee.
Section 9. Registrar
Existing By-Law Language	Proposed By-Law Language
The Registrar will be responsible for coordinating player registration functions for all	The Registrar will be responsible for coordinating player registration functions for all
age groups within the Club which includes predetermined registration schedules,	age groups within the Club which includes pre-determined registration schedules,
preparation of team rosters, player transfers, player additions and deletions, may be	preparation of team rosters, player transfers, player additions and deletions, may be
assisted by the Classic Program Assistant in assigning registrations and player	assisted by the ~~Classic Program Assistant~~ Micro Soccer Coordinator, Recreational
actions for the Classic Program, work closely with the Secretary and Public	Soccer Coordinator, Director of Coaching and Registrar Assistant in assigning and
Relations Committee during periods of player registration and roster all teams with	rostering registrations and player actions for ~~the Classic Program~~, for their respective
the assistance of the Head Coach and the Classic Program Assistant.	programs, and work closely with the Secretary and Public Relations ~~Committee~~
	Director during periods of player registration. It is the responsbility of the program
	Coordinators and Director of Coaching to implement any policies set by the
	Registrar with regards to Scholarship players. The registrar is a Director position and
	appointed by the Board.
Section 10. Member-at-Large
Existing By-Law Language	Proposed By-Law Language
The Member-at-Large has no specific duties but to provide input to the Board of	The Member-at-Large shall maintain the insurance policies for the Club and insure
Directors in the management of the club’s day-to-day operations. The Member-at-	all policies remain in force, as well as, make sure additional insurance for outside
Large shall actively assist other board members as needed and promote the club’s	contractors and vendors is received before and while services are performed. The
activities and presence in the community.	Member at Large will work with the Facilities Director to make sure fields and goals
	are safely maintained and secure, be the liason between the Board and Membership
	during the Annual General Meeting, and accept nominations for elected officers
	prior to the Annual General Meeting. From time to time, the Member at Large may
	also assist other Board members as needed. The Member at Large is a member of the
	Executive Committee.
JOB DESCRIPTIONS FOR BOARD APPOINTED POSITIONS
MicroSoccer Coordinator:
Existing By-Law Language	Proposed By-Law Language
a. Responsible for the operation of the MicroSoccer program including selection	Responsible for the operation of the Micro Soccer program, including selection of
of coaches, rostering of teams and communications between parents,	coaches, rostering of teams, working with the PR Director to promote the program,
managers, coaches, and the Head Coach.	and establish communications between parents, managers, coaches, trainers and the
2. Shall be assisted by the Head Coach in coach selections and by the Registrar	Director of Coaching. Additional requirements include working with the Registrar
and Head Coach in rostering of players.	during the registration of players and appointing the Jamboree chairman.
3. Shall also help the Director of Player and Coaching Development and the
Head Coach in scheduling training for coaches of the MicroSoccer teams.	(this position would become a Director level position, with a Board vote)
4. This position is appointed by the Head Coach and is not a Board position.
Classic Coordinator:
Existing By-Law Language	Proposed By-Law Language
a. To be a liaison between the teams, Director of Player and Coaching	Position is to be eliminated.
Development, and the Board.
2. Report tryout dates, times and locations to the Public Relations Director for
newspaper announcements. Make sure tryout dates, times and locations are
posted on the bulletin board, web site and in the newsletter. Inform all
coaches by telephone and letter of these dates.
3. Assist the Director of Player and Coaching Development in the time, date, and
location for the annual classic teams meeting, post information on the bulletin
board, web site and newsletter. Inform all coaches by telephone and letter of
these dates. To be held within two weeks of mailing acceptance letters to
potential classic players.
4. Be present at all club tryouts.
5. Get acceptance packet ready to send out to players within two weeks after
tryouts.
6. Get team managers packets ready to hand out at annual classic team
meetings.
7. Annual meeting: (a) get a list of all team managers and (b) establish each
teams league and tournament play.
8. Make sure all appropriate paperwork has been submitted by the club and
each team.
9. Make sure all appropriate fees have been submitted to the Registrar.
10. Work with the Registrar to make sure all coaches and players are registered.
11. Keep the Director of Coaching and Player Development and the Head Coach
updated.
12. Encourage attendance to Board and Coaches meeting to keep all teams
informed and involved.
13. This position is appointed by the Board, answers to the Board and is not a
Board position.
Registrar Assistant
Existing By-Law Language	Proposed By-Law Language
a. The Registrar Assistant has four primary responsibilities:	The Registrar Assistant will work directly with the Registrar and assist him/her in the
2. Assist the Registrar in registering classic players.	registering of all players, collect birth certificates and other necessary paperwork,
3. Collect birth certificates and other paperwork necessary for classic players	disseminate player cards and rosters to team managers and process player releases,
and teams.	player transfers, tournament rostering, permission to travel and other related
4. Process classic player releases and transfers, tournament rostering and	documents and working with the Volunteer Coordinator to make sure each family
permission to travel and related documents.	meets the required volunteer commitments as set forth by the Club. This position is
5. Serve as the primary communication link between the Director of Player and	appointed by the Board, answers to the Board, and is not a Board position.
Coach Development and Classic coaches.	documents.
6. This position is appointed by the Board, answers to the Board and is not a
Board position.
Director of Coaching
Existing By-Law Language	Proposed By-Law Language
a. Establish classic tryout dates for upcoming season as well as classic teams	The Director of Coaching shall be either a person hired by the Club to manage the
annual meeting dates.	Jr. Academy, Academy and Select soccer programs, or an outside organization
2. Recruit and supervise classic program coaches. (Team coaches and Keeper	contracted to perform these same services. In addition to providing training,
coaches)	development and coaching for the above mentioned programs, additional
3. Submit a list of classic coaches to the Board.	responsibilities include providing technical training for all Micro and Recreational
4. Supervise all classic club tryouts and assist in the teams selection process by	Soccer programs and two coaching clinics per season for all Club coaches and parents.
following all club rules and regulation.	The Director of Coaching and their staff will establish evaluation and tryout dates
5. Lead classic teams annual meeting. (Introduction of all classic coaches,	each May, recruit and supervise coaches and trainers, offer training for both field
announce practice dates, ect.)	players and goal keepers, supervise selection of players during the evaluation and
6. Create or revise classic club training standard.	tryout periods, develop a Club manual for player development, and provide written
1. Provide skill classic training clinics for U6 thru U10 classic coaches and	assessments of player progress as deemed necessary. The Director of Coaching may
players during the Fall and Spring season.	not obligate the Club to any financial commitments without prior Board consent, and
2. Provide a minimum of eighteen (18) hours of classic skill training clinics	will meet on a regular basis with the Board or any of its Directors at a frequency to
for U11 thru U19 classic coaches and players, with at least twelve (12)	be determined by the Executive Committee. The Director of Coaching will also work
hours to take place during the Fall season.	with the Micro Soccer and Recreation Soccer Coordinator to insure every player has
7. Communicate with the Head Coach and the Classic Program Coordinator on	the opportunity to advance and develop his/her skills, and communicate on a
the overall development of the club at all levels including:	regular basis with both Coordinators about players who are ready to advance to the
1. All important dates (Tryouts, annual meetings, coaches meetings, etc.)	next level of play. This position is appointed or contracted by the Board, answers
2. Clarify and reinforce club rules and regulations with team coaches,	to the Board, and is not a Board position.
parents, and players.
3. Develop a coaches manual with goals (a written curriculum) for each
age group.
4. Provide instruction to coaches as to the curriculum and related
techniques.
5. Provide written assessments of all coaches.
8. Conduct regular coaches meeting, with the Head Coach, throughout the Fall
and spring seasons.
9. Agree to undergo a background check at the Board’s discretion.
10. May not obligate the JIYSC financially without the Board’s approval.
11. This position is appointed by the Board, answers to the Board and is not a
Board position.
Volunteer Coordinator: (Need description from Board)
Existing By-Law Language	Proposed By-Law Language
a. Contact all team managers for volunteers.	The Volunteer Coordinator shall keep track of the volunteer hours completed by each
2. This position is appointed by the Board, answers to the Board and is not a	family and communicating this information to the Registrar or Registrar Assistant.
Board position.	Duties include determining the required hours to be filled for various Club functions
	including the concession stand, tournaments, field maintenance and trash collection.
	The Volunteer Coordinator will directly work with the team managers, coaches and
	program Coordinators with regards to season-specific volunteer needs, and it will
	be the ultimate responsibility of the team manager, coaches and program
	Coordinators that each family meets these requirements.

	(this position would become a Director level position, with a Board vote)
Concession Stand Manager
Existing By-Law Language	Proposed By-Law Language
Position does not exist at this time.	The primary responsibility of the Concession Stand Manager will be to make sure the
	concession stand is maintained with the proper food and drink supplies for weekly
	Micro Soccer games, tournaments and other events sponsored or supported by the
	Club. The Concession Stand Manager will also work with the Volunteer Coordinator
	with regards to staffing requirements of the concession stand for these Club
	activities. This position is appointed by the Board, answers to the Board, and is not a
	Board position.
Tournament Coordinator
Existing By-Law Language	Proposed By-Law Language
Position does not exist at this time.	The Tournament Coordinator will either directly manage the soccer tournaments for
	the Club or be the Club’s point of contact with any tournament management
	company contracted by the Club to manage the Club’s soccer events, or tournaments
	sponsored by the Club. In addition, the Tournament Coordinator will work with any
	outside organization which desires to use our facilities for a fee. This position is
	appointed by the Board, answers to the Board, and is not a Board position.